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New rules which will go into effect in January 2012 require all businesses and nonprofit organizations to issue a 1099 form for all goods and services which were paid over $600 a year. The buzz that this new regulation causes can be heard from those who will impacted the most – small business owners.
How this legislation happened is another story. It was slipped into the Health Care bill which was passed in March as an attempt at closing a gap of income tax revenue reporting. The additional paperwork puts business owners at a disadvantage because of minimal or non-existent support staff.
Pennsylvania’s SMC business networking organization surveyed its members and found that they currently average 10 filings a year. The new rules might push that average to over 200 fillings per year for typical small business.
What will be the effect of this regulation?
It will undoubtedly cause small businesses to consolidate their purchases, going from many vendors they do business with, to only a few to ease on the reporting. That might hurt small businesses in general.
It will also cause a larger paper trail. ”Small businesses that lack the capacity to track customer purchases may lose customers, leaving the economy with more large national vendors and less local competition.” Says SMC Business Councils Tom Henschke.
Because of product returns and other complications, the payment documented by the 1099 won’t match up cleanly against the revenue business report, putting small business owners to have increased communication with the IRS.
How to avoid the new reporting?
The buzz this new requirement created was heard all the way to the IRS. In May, in a speech before two payroll trade groups, IRS Commissioner, Douglas Shulman, announced a major exemption to the new rule. The IRS plans to exempt transactions made through credit cards and debit cards. “Whenever a business uses a credit or debit card, there will be no new burden under the new law,” Shulman said.
The main beneficiaries of that exemption are likely to be credit card companies, which will get an added hook to get small businesses to pay their fees.
Image thanks to http://www.flickr.com/photos/joshuacraig/2415343592/lightbox/
Getting an SBA loan is not an easy task, we all know. It is a little like winning the biggest stuffed animal at the carnival. Odds are against you, but sometimes it does happen, writes Geoff Williams in his article in AOL small business. He spoke with Christine Reilly, the president of Small Business Lending for CIT, who said about a year ago the federal government tinkered with the formula for getting an SBA loan and for a brief moment the loans were semi easy to get. The SBA guaranteed 90 cents on the dollar instead of 75 cents and waived the borrower’s fees (about 3% of the loan). SBA lending jumped until the 90 cents guarantee ended in May. In June lending has dropped a whopping 74%.
Here are some things you need to know before you apply for a loan:
- Learn about the loans – There are a few SBA loans, applying for the correct one will give you a better chance of getting the loan.
The 7(a) loans are the most popular. Within it there are four types of loans:
The Express loan – Aimed at getting your loan as fast as possible
Export Loan Program – for businesses that export their products.
Rural Lender Advantage Program – designed for businesses in small communities, away from big city areas.
Special Purpose Loan Programs – designed for businesses that were affected by NAFTA.
There are also loans called 8(a) which are aimed at ‘Socially Disadvantaged Individuals’.
SBA 504 loans are another type of loans for real estate or infrastructure such as buying land or expending your building.
- Prepare The Documents – It’s not enough to ask for a loan and bring some papers to back up a request. John Martinka, Vice-President of Partners, a Kirkland, Washington company, suggests his clients prepare a “book” about the company and the individuals involved. It can be a 10 tab divider with business and personal financial statements, tax returns, accounts receivable, accounts payable, a business plan, reference letters and whatever else is related to the business or the loan. Bankers see many applications, the well-organized ones gives them an idea of how you run your business and how in tune you are to details. Tell a good story about you and your business.
- Collateral – SBA requires that the lender put up all available collateral, including home equity, against the loan. Your business might have some assets that can guarantee the loan.
- Risk factors – Even if you think you have the uncanny ability to turn tin into gold, don’t brag about it to the bank. Traditional lenders hate risk and it’s not the best environment to go way outside your core business.
Image thanks to http://www.flickr.com/photos/42179515@N06/3908285404/
Unfortunately most credit card processing rate quotes cannot be trusted, which is why we created TransFS, where all the offers are full-disclosure and fully accurate.
Here is an example of how a merchant account provider has advertised false rates.
Business owners all over the country say it is almost impossible to be approved for a bank loan. The banks are very careful, demanding documentation and projections that are very hard to satisfy. The banks demand good credit scores and collateral, but with real estate prices still down, business owners often find they don’t have enough collateral to guarantee their loans.
The big banks throw the blame on the customers. They say people are applying less for loans, afraid to expand because they do not know what the next day will bring.
As reported in the New York Times, Mr. Bernanke said: “It seems clear that some creditworthy businesses – including some whose collateral has lost value but whose cash flows remain strong – have had difficulty obtaining the credit that they need to expand, and in some cases, even to continue operating.”
Some small business owners found it helpful to try microlending.
If this concept sounds foreign, it’s because it is. Microlending has been operating in developing countries for over two decades now. Muhammad Yunus, the founder of Grameen Bank, a nonprofit organization based in Bangladesh, has received the Noble Peace Prize for his work in microlending, granting small loans mainly to poor people. Now Grameen Bank has arrived to the United States. Together with another organization called Kiva, which has lent more than $150 million in 53 countries, they are widening their loans to Americans.
The trend is growing. Cities like New York and San Francisco have introduces their own microloans programs. “Everyone is knocking on our doors, even those with good credit,” said Galen Gondolfi from “Justine Peterson,” another microlending company based in St. Louis.
There are more than 360 outfits for microlending in the United States, some have been operating since the 80’s and experts expect the numbers to rise as long as the bank remains tight.
According to another article in the New York Times, microlending programs in the United States typically lend up to $35,000 to small businesses with less than 5 employees. The interest rate is a bit higher than the bank rate, between 5%-18%, but the documentation required is reasonable.
While banks rely mainly on credit scores, the microlenders consider passion and commitment as well. They require participation in marketing and business-plan workshops and money management courses that can help the small business owner even more in the long run.
The article tells the story of a small business owner (a wine shop in St. Louis) who tried to get a $50,000 loan from his longtime bank. He was rejected because the bank claimed he had too much debt. Another bank turned him down as well. He applied for a microloan and he got $15,000, for 10 years with a 12% interest rate. He had to scale back his plans, he says, but “It’s the only way to go.”
Grameen bank has opened 4 new branches in NY and one in Omaha and has plans to open branches in San Francisco, Washington, Boston and North Carolina.
Kiva works in a different way. It uploads the business profile onto their site. People browse the site and decide, based on the business owner’s profile, who they would like to loan money to. Kiva distributes the money. Borrowers can ask for as much as $10,000, and Kiva made almost one million dollars in loans up till now.
So if your bank has turned you down for a loan, don’t despair. There’s another way to go.
At the risk of getting a silly 90s song stuck in your head (maybe I already did with this title?), I noticed that there is an easy acronym to keep in mind when choosing a credit card processor.
ICE ICE baby! Interchange plus, contracts, and extraneous fees that is….
Interchange Plus- The most transparent form of pricing. Make sure that all quotes from processors are in interchange plus format. Interchange is the fee that MasterCard/Visa charge to process payments, and it is set in stone (meaning it’s the same no matter which process your choose). The “plus” part is variable…this includes processor markup which is the service fees that business owners pay to actual processors for their payments. Usually there is a percentage and per item fee, along with a monthly fee. Watch out for Tiered Pricing which is a big ripoff.
Contract- Always read the fine print. Processing contracts are made confusing so business owners don’t look at the details. For example, many contracts contain hefty cancellation fees which can usually be negotiated. Also, watch out for reserves, which happen when a processor notices “risky” behavior from a merchant and keeps money in a separate account to account for any special circumstances.
Extraneous Fees- Batch fees, statement fees, you name it. Processors pile them on. Make sure exactly which fees you are being charged as many of these can be avoided. If you pay close attention to your contract and negotiate all points, the processing environment is so competitive that you are likely to have the upper hand and can get rid of most extraneous fees. Watch out for teaser rates with will advertise an extremely low rate, but ultimately jack up processing costs with hidden fees.
Yesterday, VentureBeat reported on a cool new company called WePay that offers group payment solutions for managing a single account. For example, student groups in schools or charities fundraising can take advantage of the tool to manage financial accounts smoothly with multiple points of contact. Some functionalities include creating accounts, managing transactions, collecting money, producing invoices, and monitoring payments.
The founders of WePay have noticed that many PayPal users have switched to WePay in order to manage accounts seamlessly. For example, PayPal only allows one personal account. For business accounts, PayPal requires a tax ID number after a certain value is reached. With WePay, a local charity, a fraternity, a sports team, etc. can use a single login with different levels of access assigned to certain individuals.
WePay looks to be a great tool for community settings and has different functionalities than PayPal. Watching their progress and marketing efforts should prove to be interesting.
Image thanks to http://www.flickr.com/photos/35266332@N07/3755511399/
In the flurry of new legislation lately, one big driver for small business may have gotten overlooked: the HIRE Act. The Act was signed into law last week, and includes $17.5 billion in tax cuts for small businesses. Some other points include:
1) A $1,000 tax incentive if new employees continue working for at least a year and offers an exemption of the 6.2% Social Security Tax until December 2010 if a business hires workers who have not been working for 60 or more days
2) The Act permits small businesses to write off investments in equipment this year
3) Municipal bonds will be reformed to expand investment in schools and clean energy
4) Roadway infrastructure investment will continue well into the spring and summer when (hopefully) construction jobs pick up
Here are some great resources to learn more:
Have you ever wondered how much a fast food shop pays in credit card processing fees? I have, since transaction size tends to be small (one component in the calculation of fees is transaction size). Since healthy sandwich shops seem to be the craze, let’s examine a sandwich shop.
So for an example, let’s look at Jimmy John’s, which has about $850,000 in revenue per store. About a quarter of that is collected in credit card and debit card sales according to the 2008 Hitachi Consulting Study of Consumer Payment Preferences (for fast food restaurants).
The average interchange rate that TransFS expects such a restaurant to have is in the neighborhood of $0.1255 + 1.56% for transactions greater than $15 and about $0.04 + 1.60% on transactions less than $15.
If we assume that 50% transactions are < $15 that the average size for such a small transaction is $7.50 while the average size of a transaction > $15 is $20 (which means that this restaurants overall ticket size is about $14) then the average interchange rate for this restaurant is about 2.16%.
TransFS’ proprietary software has read thousands of customer bills, only to find that the average restaurant pays around 0.75%+$.20 markup above interchange, meaning this is about 2.2% for a sale of $14.
If we apply the overall rate of 4.36% (2.16% + 2.2%) to the 27% of this restaurant’s $850,000 in sales we can calculate that this restaurant will pay $10,006 per year in credit card processing fees.
Yikes!
Restaurant owners can get the best deal on credit card processing by comparison shopping for a processor using TransFS. Start an auction now to keep more of your hard earned money!
Image thanks to http://www.flickr.com/photos/28233229@N00/1407449118/
The US Small Business Administration (SBA) recently launched a channel on YouTube in order to “reach a larger audience through the popular site.” Content will include informational videos about the SBA, how small businesses can benefit from Recovery Act loan programs, government contracting opportunities, strategies to gain larger market shares, etc.
Thus far, the channel boasts 141 subscribers and 18 informational videos. The SBA plans to keeps audiences engaged with updated content, however the channel is still “a work in progress.”
This is one of many “post round-ups” that will start to show up on Financially Speaking. These post round-ups will allow us to quickly and easily share articles we find relevant to business owners. In this edition we highlight a post on the Consumer Reports website that highlights the hassles consumers face when using checks. We also highlight a post on American Express’ OPEN Forum that puts forward 20 time and money saving tips for business owners.
The Hassles of Using a Check: ConsumerReports.org
With many consumer turning back to checks in order to curb their credit and debit card spending, the issues of paying with checks have begun to emerge once again. This article from Consumer Reports highlights some of those issues. One of the main issues that is highlighted in the article is the use of TeleCheck. TeleCheck essentially runs credit checks on customers and can deny customers who actually have sufficient funds in their accounts. This is a huge hassle for both consumers and business owners.
20 Tips to Save Time and Money in Your Small Business and at Home: AMEX OPEN Forum
While the post doesn’t include using the TransFS credit card processing comparison engine to quickly and easily save money on credit card processing we still think it contains some great time and money saving ideas for business owners. One of the ideas that is close to our hearts is to shop around around for the best banking deals to make sure you are paying the least amount of fees and earning the most interest. You would be surpised how much different accounts vary in terms of both fees and interest payments.



